News




For Immediate Release:

LAKE COUNTY RECORDER ‘ESSENTIALLY’ BLESSED!

DONATES $500 TO LOCAL CHARITY

April 20, 2020 Painesville, Ohio; When the Lake County Recorder Office was declared ‘essential’ by the Governor they could not ‘stay home’, cut back staff or remote work. So they adapted and became essentially blessed! Lake County Recorder Becky Lynch credits the outstanding performance of her deputies during the Covid challenges! “After the crisis-changes and ‘essential’ designation, we stayed true to form and dedicated to purpose,” says Lynch, “our staff has braved the storm of Covid like the true professionals they are.” When the county buildings needed to limit access, we reacted by accommodating customers with drop-box deliveries and extended temporary services to help keep recording services accomplished. Each day a steady and productive effort is achieved by the Recorder Office Staff, to preserve the ‘essentially’ reconfigured ‘routine’ during the crisis.

Recorder Lynch appreciates her staff and all their extra efforts have not gone unnoticed. Today, Lynch received a letter of recognition and appreciation from long time technology vendor Fidlar Technologies, Inc., for Lake County and the Recorder Office, “The responsibilities that your office and the county provide are one of those essential services that people depend on. As your land records vendor, we are incredibly honored to call all of you our partners”, said Fidlar Technologies Owners Ernest Riggen and Dave Steil, “You understand the impact of halting the recording of documents and you have found ways to keep functioning, while still protecting your staff and constituents.”

Out of the darkness of Covid comes the light of well-placed confidence in good partnerships! Recorder Becky Lynch says, “We are all ‘essentially’ blessed, I’m thankful and honored to lead the Recorder efforts in Lake County with the gift of a great staff...the ‘essential’ part of the equation!” Fidlar Technologies, Inc. has participated in the successes of the Lake County Recorder Office in many ways over more than 20 years. The Recorder accepts and acknowledges this wonderful gesture for our community, “To thank you for your efforts and partnership, we are offering a donation of $500 to the local charity of your choice. In these trying, times, we believe it’s important to give back and support the communities who are so vital to our customers.” Congratulations to Lake County and the Recorder Office!

For more information, contact the Lake County Recorder’s office at 440-350-2510.


Recorder Services Status update #9: April 14, 2020

Dear Customers: At your Lake County Recorder office we are balancing the requirements of multiple governmental directives while keeping your recordings current.

Recorder’s Office updates can be found at www.LakeCountyOhioRecorder.com general county updates are posted at https://www.LakeCountyOhio.gov. Find the latest news on the health emergency at www.lcghd.org/2019-novel-coronavirus-ncov/. Thank you for your patience!

Sincerely, Becky Becky Lynch Lake County Recorder

RECORDING SERVICES: 1) Send by mail 2) Put in Dropbox 3) eRecord

MAIL: Lake County Recorder - Admin Building C – Suite C001 - 105 Main St - Painesville, Ohio 44077 Please include payment and SASE for document return. (Recorder Office: 440-350-2510)

DROPBOX: Located inside the foyer of the ADMIN CENTER Building.

1) Please put each filing in its own separate large envelope with correct fees.

2) Include a stamped return envelope & contact information in case we need to reach you.

3) Recorder Business dropped in this box/file drawer is retrieved several times each day.

4) Your Recorded document images are immediately available online upon Recording at www.LakeCountyOhioRecorder.com

PLEASE NOTE: If a deed is transferred but is not recordable, we will try to reach you for correction. If we cannot reach you and your filing is not recordable, it will be sent back to you. This may cause delays.

Becky Lynch, Lake County Recorder Office: 440-350-2510 – Cell: 678-662-8839 Email: Becky.Lynch@LakeCountyOhio.gov Recorder Website: www.LakeCountyOhioRecorder.com IMPORTANT NOTE: We are accepting documents (including deeds) by mail. County website: www.LakeCountyOhio.gov

E-RECORDING:

Lake County Recorder accepts eRecordings from ant of these submitting vendors. Corporation Service Company (866) 652-0111 www.erecording.com eRecording Partners Network (888) 325-3365 www.GOePN.com Indecomm Global Services (877) 272- 5250 www.inteledocdirect.net Simplifile (800) 460-5657 www.simplifile.com

HB197-APPOINTMENTS RECORDER RECORDS ROOM & ARCHIVES: The Lake County Recorder Office operations are open. For H.B. 197 Appointments please email Becky.Lynch@LakeCountyOhio.gov – we will work with customers for access to the Records Room while the Ohio Governor’s Emergency, The Ohio Health Department Directive, The Lake County Commissioner Building Closure and the Ohio Legislature H.B. 197 Amended Emergency plans are in place, prioritizing the safety and health of our staff and customers. Lake County Recorder Land Records begin in 1840. Books from 1840-1996 are located at 105 Main St., Painesville, Ohio. Indexes are online from 1986 and Images are online from 1991. Recorder Website is www.LakeCountyOhioRecorder.com Email requests for public records to RecorderPublicRecordRequest@LakeCountyOhio.gov Passed on March 25, 2020 - Am.Sub. H.B. No. 197 As Concurred by the House Pages 727/728 Section 21. (A) During the period of the emergency declared by Executive Order 2020-01D, issued on March 9, 2020, and notwithstanding an order or directive from the court of common pleas or the board of county commissioners, the office of a county recorder, the office of a county auditor, the title office of a clerk of court of common pleas, and the county map office shall remain open and operational in order to allow land professionals physical access to the office as necessary to search records that are not otherwise available online, digital, or by some other means, so long as all necessary public land records are available. The office may provide such access during limited hours and for a limited duration, and may subject searchers to requirements and restrictions in the interest of public health. The office may allow persons other than land professionals’ physical access to the office at the discretion of the office during such limited hours, for such limited duration, and subject to such requirements and restrictions in the interest of public health as the office determines. All essential services to effectuate a property transfer shall remain open and available with all offices. THE LAKE COUNTY RECORDER PHYSICAL RECORDS GUIDELINES MUST CONSIDER SEVERAL DIRECTIVES. LIMITS ON TIMES AND REQUIREMENTS TO SPACE AND SANITIZING ARE IMPORTANT FOR ALL. THANK YOU FOR YOUR UNDERSTANDING AND PATIENCE. –BECKY LYNCH, RECORDER

ACCESS TO RECORDS/RESEARCH ONLINE: www.LakeCountyOhioRecorder.com PUBLIC RECORDS REQUESTS:

RecorderPublicRecordRequest@LakeCountyOhio.gov Lake County Recorder Land Records begin in 1840. Books from 1840-1996 are located at 105 Main St., Painesville, Ohio. Indexes are online from 1986 and Images are online from 1991. THANK YOU! Becky Lynch, Recorder Update #9 – April 14, 2020


For Immediate Release:

Recorder Becky Lynch Re-Opens Records Room

April 24, 2020 – Painesville, Ohio; Monday April 27, 2020 the Lake County Recorder Records Room will be re-opened from 8am to 4pm during business days. It will no longer be necessary or Land Professionals to make an HB197-appointment. “Our land professionals need to be able to carry on their business.” said Recorder Becky Lynch. “When The Ohio Legislature passed HB197, some hurdles proved higher than others, I’m confident all parties will respect the national, state and local laws and Coronavirus health directives in place.” HB197 affects the Recorder, and other offices. Lake County Government Offices have continued operations.

Since March 17, 2020 building access was limited which closed the Recorder Records Room. Upon passage of HB197, guidance and authority for all County Recorders across Ohio to open up access to records, was provided. Lake County’s Recorder Becky Lynch could then consider a viable way to open Recorder areas within existing building access limits. In compliance with existing directives, those who need access to the Recorder’s areas will continue to be subject to rules for entry to the building.

According to Lynch, to gain access to the Records Room, let the Officer on duty know that your business is with the Recorder. With Records Room access expanded, Recorder Public Records requests fulfilled by Recorder staff will be charged according to O.R.C. at $2.00 per page. Be advised that there will be obvious changes in our operations for the health and safety of staff and customers such as the distancing and sanitizing requirements.

Once the building becomes open, the Lake County Recorder will continue to accept Deeds and other transfer documents by mail. If you record daily and require same day recording, be in the Recorder Office by 4:00pm with all approvals completed. Recorder Lynch has approved of electronic recording of Deeds and transfer documents. “Our office is already eRecording other document types and this would be a welcome additional service, it will help immensely with the flow of real estate transactions, once fully installed,” said Lynch. She believes that the timing for proactively preparing to add this security and convenience is now. Please contact the Recorder for information.

Contact: Becky Lynch

Phone: 440-350-2510 Cell: 678-662-8839

Email: Becky.Lynch@LakeCountyOhio.gov


For Immediate Release:

RECORDER LYNCH EDUCATES ON HB 197,

RECORDER OFFICE STRONGER!

April 10, 2020 Painesville, Ohio; Lake County Recorder Becky Lynch and the Lake County Board of Commissioners were the target of a premature letter writing campaign on April 1 st . Recorder Lynch actually thought that it was an April Fools’ Joke! This was an advocacy form letter used to target public officials to act on HB 197. The idea that one ‘tiny but powerful county’, as Recorder Lynch refers to her county, could be ‘accused of causing the real estate industry sky to fall’ was a long shot! “I answered every single one of those letters and worked all week to reach the LGAAR Board and finally had a very productive conversation with President Piraino,” said Recorder Lynch.

Shortly after the Ohio State Legislature passed the emergency relief measure for COVID-19 on March 25 th , including HB 197, which stated physical records kept by the county recorders, “shall remain open and operational” the ‘land professionals’, realtors in this case, sprang into action for their industry family members like title companies, who rely on this access to search property ownership.

Of course this law was meant to help open access in the midst of the Governor’s earlier emergency declaration, the one that led to the shut down the March 17 th Primary Election. Due to this, many local and county governments closed buildings and court houses in the interest of public health. The Lake County Commissioners kept the lights on and offices operational, but closed county buildings to the public for public health. For the Recorder offices, the effect was that the actual Public Record Books in their care (in these buildings) was then closed off from the public. When news came that records rooms would be opened by passage of HB 197, those who needed access took action.

The ‘rest of the story’ or statute, in this case, says that recorders “may subject searchers to requirements and restrictions in the interest of public health.” Recorder Lynch diligently crafted a plan of access by appointment like many other Ohio recorders did, for their records access, keeping the safety of staff and customers the primary concern while allowing for ‘restricted’ access in compliance with HB 197.

Operations for many offices in many counties have had to be altered for the very same reasons. What a surprise to receive this onslaught after working to satisfy all the different directives of multiple laws. “I find the big picture view the best way to pick battles and then, what could have been a setback turns into a lesson, in this instance, an opportunity to educate on HB 197,” Lynch said, “This makes us stronger!” For more information, contact the Lake County Recorder’s office at 440-350-2510.

Contact Becky Lynch for information

Office 440-350-2510 Cell 678-662-8839


For Immediate Release:

RECORDER NOW ACCEPTING DEEDS BY MAIL

SUSPENDS 15-YEAR POLICY

April 7, 2020 Painesville, Ohio; Lake County Recorder Becky Lynch has suspended longstanding policy which was one reason that deeds were returned since 2005. This action is among many changes to routine operations during the covid19 crisis. Changing this policy will certainly help! “We will accept deeds by mail, courier, and by way of the Recorder Dropbox effective immediately,” said Recorder Lynch. Please be sure to keep multiple document filings in separate envelopes and check with the Recorder Office for proper payment amount if needed.

This adjustment to operations will help keep commerce, especially in the real estate sector, moving along in the county during these uncertain times. “Our office puts the icing on the cupcakes of deed transfers which land professionals rely upon for stable, current and consistent property knowledge,” said Lynch. The Recorder Office staff was classified by Ohio’s Governor DeWine as ‘government essential’ to achieve this important economic function. The recording process involves several steps depending on the type of document being recorded. When a person buys a house or a company expands its holdings, the deeds need to be transferred from one owner to the next, after the transfer approval stamp, the Recorder makes it official. The Official Records are found in the Recorder Public Record. The Lake County Recorder files over 200 different document types within their new, state of the art, AVID land records computer system. The Recorder Office Deputies have logged in decades of service recognizing the most accurate and efficient recording process for customers. “We like to be certain that the deeds are recordable before transfers in order to avoid delays or any issues prior to recording,” Recorder Lynch recommended, “and that’s why recording starts with The Recorder.” This is one light to shine through the darkness that coronavirus brings. Let’s keep working and finding more lights. Stay safe everyone.

For more information, contact the Lake County Recorder’s office at 440-350-2510. Guidelines are updated regularly at the Recorder website

www.LakeCountyOhioRecorder.com.

Contact Becky Lynch for information

Office 440-350-2510 Cell 678-662-8839


For Immediate Release: March 19, 2020 – Painesville, Ohio

On March 17, when the Lake County Commissioners announced the closure of county buildings to the public, work continued in county government from another perspective!

How does the job get done when the customers can’t be the customers? Since July 5, 2005 it was Recorder policy to not accept Deeds or other documents transferring an interest in real estate by mail, due to the many approvals needed. Each day customers travel the county government hallways getting these approvals. But now customers can’t get in the building! Does this important economic engine then come to a halt? Not in Lake County where three departments got together and improvised! They figured out how to ‘keep the economic motor runnin’! Documents can now be dropped at a designated location and securely ‘walked through’ the maze of approvals, ultimately landing right where it needs to be, the Recorder’s Office, where the magic happens and the Official Public Record expands. The dedicated staff at the Lake County Recorder Office gets the job done for the county economy even while the county building is closed!

Thankfully, three county leaders found a way and the Recorder, Engineer and Auditor keep the transfers flowing through the multiple steps. Recorder Lynch, then crafted an authorization statement to accompany the filings and ensure an organized and productive outcome for customers. This process is working so far and the level of business activity in the Recorder Department is staying strong. In addition, Recorder Lynch has implemented a fast track for Lake County to electronically record Deeds and transfer documents which, once operational, can insulate these document types from filing volatility in the future. Business-minded Lake County Recorder Becky Lynch says, “Timing is key for this excellent process, we are proactively preparing to offer this added convenience and security for Recording Department customers.”

Finally, Recorder Office services and access to records continues with added effort from our staff giving new meaning to excellent customer service! Recorder Lynch added, “Thanks to all personnel and elected officials who have taken great care to keep our people safe during this challenging time, our sincere appreciation to every citizen for your patience!”

Contact: Becky Lynch

Phone: 440-350-2510 Cell: 678-662-8839

Email: Becky.Lynch@LakeCountyOhio.gov

Website: www.LakeCountyOhioRecorder.com

March 19, 2020


December 29, 2019

For Release;

Becky Lynch

June 1, 2019

For Release;

Lake County Ohio Recorder Staff secures $108,183.00 for the county

View the story here.

Becky.Lynch@LakeCountyOhio.gov

440-350-2510

View PDF here

February 21, 2019 - Lake County Recorder Becky Lynch Preserves Records!

For Immediate Release: Lake County Ohio; Painesville

The Lake County Recorder keeps the important land records of Lake County safe and in accessible condition for all who need them. Beginning from 1840, Lake County land records prove property ownership. When Recorder Becky Lynch saw that certain records were showing severe wear and tear, she decided to contract the Kofile Laboratories to bring these historic and necessary records back to life! Finally our Lease Indexes have returned to their home on the shelves in the County Land Records Room. These records went to the restoration lab as four books and came back as five! Lease Index Volume 4 pictured below, is now Volume 4-Firms and Volume 4-Individuals. The restoration process to preserve these records took several months. The Records Commission established new policy for the process and thankfully the information contained in these historic and critical Lake County land records has been saved. The time and effort was well worth it at a project cost of $8,764.00. Many thanks to our great staff for working with all of our customers to help during the transition time. Index-To-Leases 1A, 2, 3, and 4-Firms, 4-Individuals, are now beautifully preserved and in much more stable condition to stand the test of time for all the future customers of the Lake County Recorder Office. Please contact Becky Lynch for more information.

Click here for the full press release and images.

Contact: Becky Lynch, Lake County Recorder

Office: 440-350-2510 Direct: 440-350-2508

Email: becky.lynch@lakecountyohio.gov


February 27, 2018 - Recorder Lynch Warns of Deed Scams

For Immediate Release: Lake County Ohio; Painesville

Lake County Recorder Becky Lynch Announces Unanimous Passage of Legislation to Protect Ohio Homeowners

Lake County Recorder Becky Lynch announced today that legislation to help protect Ohio’s homeowners, seniors and other unsuspecting populations against deceptive marketing practices, has unanimously passed both the House and Senate Chambers. Amended House Bill 52 comes in response to deed solicitation scams which have plagued many Ohioans, including first time homeowners and our senior citizens, whereby companies will send official looking notifications that a homeowner may need a copy of their deed, and then in order to obtain their deed copy, they will charge typically in the range of $80.00 to $90.00. Homeowners can typically obtain a copy of their deed from the county recorder’s office for a minimal fee.

Amended House Bill 52, makes several reforms to regulate this solicitation of real property deeds.

Among the provisions under Amended House Bill 52 it is required that specific disclosures be make to consumers when they are solicited a fee for real property deeds. These include; showing the cost to obtain the deed from the county recorder, listing the contact information for the county recorder, informing the name and address of the person soliciting the fee.

The bill also prohibits charging more than four times the cost to obtain a copy of a deed from the county recorder. A violation of these requirements falls under the Ohio Consumer Practices Act and may result in a fine. The bill was sent to the Governor for his signature and was signed into law 2/8/2018, effective 90 days from the signed date.

For more information, contact the Lake County Recorder’s office at 440-350-2510


June 7, 2017 - Recorder Lynch Secures $108,183.00 Return of Funds for Lake County

For Immediate Release: Lake County Ohio; Painesville

Lake County Lost and FOUND! $108,183.00

'Where I come from, you get what you pay for and if not, you get a re-fund', Becky Lynch responded to the vendor who fell short of delivering on a major media conversion project in the Lake County Recorder Office.

In 2015 the project was contracted to scan in and upload five years of regular document images from 1986 to 1991 into thousands of online digital format. It took longer than anticipated and subcontractor timing and scanning errors piled up, causing mistakes in thousands of document images. After five months of trying to resolve a virtual of document errors and irregularities, discovered intermittently throughout the project, the newly elected Recorder, Becky Lynch, decided that accuracy and completeness of the Public Record was too important to leave to chance. She says, the right thing to do if a contract is unfulfilled, is to get your money back. The invoices had all been paid in 2016 and the money was spent, but that did not deter the free-market thinking, business-minded Recorder. Lake County Recorder Becky Lynch deposited back to Lake County, $108,183.00 on June 1, 2017. These tax dollars, almost lost but now FOUND, were thankfully rescued, and will be put to better use for the people of Lake County.

Contact: Becky Lynch, Lake County Recorder

Office: 440-350-2510 Direct: 440-350-2508

Email: becky.lynch@lakecountyohio.gov